Office Administrator/Office Manager - Barcelona

Información del Proceso
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Office Administrator/Office Manager

26/09/2018 ¡Actualizada!


This is a stand-alone position for an individual contributor who is experienced in office management and, is currently based in Spain. We are looking for a sole contributor who can work independently, has multlilingual skills (English, Spanish and German), and has extensive local experience and knowlege in office administration for Barcelona, Spain.
You will be working with other managers who work abroad in with Tokyo, Hong Kong and Switzerland.

Basic qualifications:
• Manage office space:
- liaise with office and building management, billings, utilities, mail, building security management
- manage ethe front desk/receptionist tasks and related operational assistance to ensure daily smooth running of the office
• Inter-company coordinator:
- Be the primary liaison with local service providers and overseas partner companies on the ground.
- Well-versed in local languages (Spanish/Catalan and German)
- Extensive knowledge of local vendors (Spain)

• HR Administration:

- HRIS systems experience with data entry and ability to maintain a high level of data integrity and with strict confidence
- Create employee handbooks based on local legislation in local language
- SoSocial and other local knowledge of benefits and national insurance registration and administration
- Work with HRBP located in Tokyo

• Handle Finance Administration:
- Tax administration for local office
- Liaise with parent company’s accounting and Finance and Administration team based in other locations – i.e. Hong Kong and Tokyo
- Perform internal filling, invoices and payroll duties

• Provide basic local on-the-ground- support to other teams in the office:
- Customer Services, Marketing and UI teams (based in Spain)
- Help with new office build in Switzerland in December 2018

Preferred Qualifications:
- Already a current Office Administrator or Office Manager in Spain
- Basic knowledge of bookkeeping
- German is a plus, to help manage a second new office roll-out
- Has worked in Switzerland previously in an administrative position
- Some basic recruiting experience in the EMEA region

Pre-requisite skills and requirements:
• MUST HAVE local Spainish Office Administration and Management experience
• Business level English and Spanish (German is a plus)
• Capable of managing financial administrative activities such as fillings, payroll
Nice to have skills but not required:
• Some awareness and interest in Blockchain technology and Cryptocurrency

Funciones Profesionales

Detalles de la oferta
  • Idioma: Español (Alto) | Inglés (Alto)
  • Experiencia: Más de 5 años
  • Formación Mínima: Diplomado
  • Nivel Profesional: Especialista
  • Tipo contrato: Obra o servicio
  • Jornada: Jornada completa
  • Honorarios: 24.000€ - 30.000 € Bruto/año
  • Incentivos: Stock Options